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Information for Clerk of Course Volunteers

Thanks for volunteering to help out with Clerk of Course! 
Here’s some information to help get you prepared.


Wednesday, July 31, 6–7 p.m. or Sunday, July 28, 4 p.m at West Side (The Wednesday meeting is preferable since site set up will be mostly complete then.)

Running an efficient All-City Clerk of Course is critical to the success and enjoyment of the All-City swim meet. With that in mind, we’re asking you to join us next Wednesday, July 31, 6-7 pm to see the site set-up and walk-through the Clerk of Course jobs.The Clerk of Course tent and related set-up should be complete by this time. You’ll also be able to find out what your job is and ask any questions. (We’ll also email the final job descriptions and assignments when finalized next week.)


There will be no parking in West Side’s lot all next week. When you come for the Wednesday meeting, you can park along Medical Circle; at Madison Psychiatric, 5334 Medical Circle; and at Odana Hills Dental, 5510 Medical Circle. From these areas, walk directly through to West Side. (See the site map on our website.). 

We’ll gather at the Clerk of Course tent located outside the pool fence on the south side of the pool.


Attached to this email you’ll find a document describing our Clerk of Course plan and the various jobs. It’s based off what Monona did last year, though modified to fit the smaller scale of our tent and overall site. Please take time to read through the plan and jobs. 


Friday morning: 7 a.m.
Friday afternoon: 1 p.m.
Saturday morning: 7 a.m.
Saturday afternoon: 1 p.m.
Sunday morning: 7 a.m.
Sunday afternoon: 1 p.m.


Volunteer parking passes can be picked up during warmups at the pool on Sunday. Any parking passes not picked up Sunday will go home with your pool’s coach or parent rep; check with them if needed. 

West Side volunteers: We need as many West Side volunteers as possible to find alternative transportation or other parking for the meet, especially on Friday. See the website for free parking options surrounding West Side


T-Shirts can be picked up Sunday during warmups. We’ll also try to have them at the Wednesday meeting. Otherwise, pick them up when you check-in before your shift. Please wear your T-shirt during your shift!


Please check-in before your shift at Volunteer Check-In located at our Guest Services tent near the pool house entry steps. See map:
Please let us know if you have any questions and see you next Wednesday.

Thanks again!

Joe Ketarkus ([email protected]) and Nick Weaver ([email protected])